Approved by the decree of the Presidium of the Higher Attestation Commission under President of the Azerbaijan Republic dated 29 October 2019
GUIDELINES FOR DISSERTATION PREPARATION
1. General information
The “Guidelines for dissertation preparation” (hereinafter referred to as Guidelines) have been developed in accordance with section 3.13 of the “Regulation on the Rules for the conferment of academic degrees” approved by Decree of the President of the Republic of Azerbaijan No 728 of 11 June 2019.
The text of the dissertation is typed on an A4 page with the following margins: 30 mm on the left, 10 mm on the right and 20 mm on the bottom, Latin layout for the Azerbaijani language, Cyrillic layout for the Russian language and the English (USA) layout for the English language, font “Times New Roman” 14 pt. black, with a 1.5 line spacing.
The headings of the structural parts of the dissertation are written in capital letters, boldface, black.
Illustrations, tables, graphs can be presented in color, in the A3 format (297 mm x 420 mm), each page of the A3 format being considered as one page.
The title page of the dissertation is not numbered; all other pages (structural elements of the dissertation, including the list of references, appendices), beginning with the next page, are numbered consecutively with Arabic numerals, starting with number 2.
The page numbers are printed at the bottom of each page, on the right.
In a multi-volume dissertation, each volume should have a separate title page, and the other pages should be numbered in accordance with the requirements of section 1.5 of these Guidelines.
A dissertation for a PhD degree should be in A4 format, 200,000–240,000 characters (excluding artwork, tables, graphs, annexes and list of references) in length; a dissertation for a degree of Doctor of Science should be in A4 format, 400,000-440,000 characters (excluding artwork, tables, graphs, annexes and list of references) in length. The length of a dissertation in the humanities can exceed the allowed length by to 20%; the length of a dissertation in natural science up can be reduced by up to 20%.
In the case when it is impossible to determine the precise number of characters on the dissertation page by computer, the text in one page is taken to be equal to two thousand characters.
The quotes used in the dissertation are put in italics and enclosed in quotation marks.
The sources and authors of the materials used in the writing of the dissertation must be referenced in the text. After the reference in the text, the number of the publication in the list of references, the volume (for multi-volume works) and the corresponding page(s) are indicated in square brackets. For example, [54, p. 162], [155, v. 2, p. 82-83], [54, v. 162; p.23] etc.
It is recommended to reference in the text of the dissertation the publications containing the results obtained by the candidate.
The text of the dissertation is printed on one side of white 80 g/m2 A4 paper (210 mm x 297 mm).
All information in the text of the dissertation should be clearly visible.
The dissertation is bound and submitted in hardcover.
2. Structure of the dissertation
The sequence of the structure of the dissertation is as follows:
- Title page;
- Table of contents;
- The main body of the dissertation (chapter, section, subsection);
- List of references;
- List of abbreviations and conventional notation (if any present).
2.1. Title page
The title page of the dissertation is formatted in accordance with the appendices to the “Guidelines to the establishment and organization of activity of dissertation councils” (Appendix 1.3 and Appendix 1.3.1).
2.2. Table of contents
2.2.1. The table of contents has the heading “Table of Contents” that is not numbered.
2.2.2. The table of contents includes the headings of the structural elements of the dissertation with the page numbers from which they begin.
2.2.3. In multi-volume dissertations, the table of contents is given in the first volume.
2.2.4. The headings of the structural elements of the dissertation in the table of contents should the same as their headings in the text.
2.3.1. The introduction has the heading “Introduction” that is not numbered.
2.3.2. The introduction of the dissertation has the following subheadings, typed in boldface black and starting on an indented line:
- The relevance and degree of development of the topic;
- The aim and objectives of the research;
- Research methods;
- Key provisions put forward for defense;
- The scientific novelty of the research;
- Theoretical and practical significance of the research;
- Testing and implementation;
- The name of the organization in which the dissertation was written;
- The total size of the dissertation in symbols with the indication of the size of each individual structural element of the dissertation.
2.4. The main body of the dissertation (chapter, section, subsection)
2.4.1. The main body of the dissertation is divided into chapters and sections. Sections of the dissertation may also be divided into subsections.
2.4.2. Each chapter of the dissertation is numbered with Roman numerals. For example, Chapter I; Chapter II, etc.
2.4.3. Each chapter begins on a new page.
2.4.4. The sections are numbered consecutively with Arabic numerals. A section number consists of the chapter number and the section number separated by periods and ends with a period. For example, 2.5. means the fifth section of the second chapter.
2.4.5. If there are subsections in a section, they are numbered consecutively with Arabic numerals. A subsection number consists of the chapter number, the section number, and the subsection number separated by periods and ends with a period. For example, 2.5.1. means the first subsection of the fifth section of the second chapter.
2.4.6. Chapter headings are separated from the text by three intervals, section names are separated from the text by two intervals.
2.4.7. Chapter headings are center aligned, typed in capital letters, boldface black, section headings start in indented lines, boldface black, lowercase letters (except for the first letter).
2.4.8. Word wrap is not allowed in chapter headings. Chapter and section headings are not underlined and do not end with a period.
2.4.9. In the headings of chapters and sections consisting of two or more sentences, the sentences are separated by periods.
2.5.1. The conclusion has the heading “Conclusion” that is not numbered.
2.5.2. In the conclusion, the main scientific innovations are indicated and their significance is substantiated.
2.5.3. In a dissertation of practical significance, information should be presented on the practical application of the scientific results obtained by the candidate, in a dissertation of theoretical significance, recommendations on the application of scientific results should be given.
2.6. List of references
2.6.1. The list of references has the heading “List of references” that is not numbered.
2.6.2. In the list of references, sources in Azerbaijani are listed first, followed by sources in Turkish, Russian, English, French, German, Arabic, etc., in alphabetical order for each language and consecutive numbering.
2.6.3. In the list of references preference should be given to publications that appeared in the last 10 years.
2.6.4. Bibliographic information is indicated in alphabetical order by last name, first name, patronymic of the author or title of publication.
2.6.5. The following notation is used in bibliographic entries:
// double slash
( ) parentheses
[ ] square brackets
2.6.6. Bibliographic entries for the publications in the list of references are written in accordance with the examples given in Appendix 4.1 to these Guidelines.
2.7.1. Appendices have the heading “Appendices” that is not numbered.
2.7.2. Appendices are numbered as a continuation of the dissertation.
2.7.3. Appendices can also be presented in separate volumes. In this case, appendices should have a separate title page and be numbered separately.
2.7.4. Appendices are typed in Times New Roman 12 pt, with single line spacing.
2.7.5. All appendices must be referenced in the text of the dissertation.
2.8.1. Artwork can be placed in the text of the dissertation immediately after they are first referred in the text, on the next page or in the appendices.
2.8.2. Placement of the artwork must allow comfortable viewing of the artwork without resorting to turning the dissertation, or rotating it clockwise.
2.8.3. Artwork in the dissertation are numbered consecutively.
2.8.4. If there is only one piece of artwork in the dissertation, it is not numbered, the word "Figure" and the caption are written.
2.8.5. The word "Figure", its number and caption are written under the artwork. The word “Figure” and the name are typed in lowercase letters (except for the first letter) in boldface black, without underlining. The artwork number consists of the numbers of the chapter, section, and artwork separated by periods. For example, Figure 1.2.3 is the third illustration in the second section of the first chapter.
2.8.6. Artwork in the dissertation must be good quality.
2.8.7. In the dissertation, images made using computer graphics and original photographs can be used.
2.8.8. Photographs of smaller size than A4 must be attached to standard sheets of white paper.
2.8.9. Non-standard size artwork must fit A4 format after folding.
2.8.10. All artwork must be referenced in the text of the dissertation.
2.9.1. Tables can be placed in the text of the dissertation immediately after they are first referred in the text, on the next page or in the appendices.
2.8.2. Placement of the tables must allow comfortable viewing of the table without resorting to turning the dissertation, or rotating it clockwise.
2.8.3. The tables in the dissertation are numbered consecutively.
2.8.4. If there is only one table in the dissertation, it is not numbered, the word "Table" and the caption are written.
2.9.5. The word “Table”, its number and caption are written above the table in the right corner. The word “Table” and the caption are typed in lower case (except for the first letter) in boldface black, without underlining. a table number consists of the numbers of the chapter, section and table separated by periods. For example, Table 1.2.3 - the third table in the second section of the first chapter.
2.9.6. If a table takes up two or more pages, the word "Table” and table number is placed once on the first page of the table, above it, at the upper right; in the corresponding spots of the remaining parts of the table the word "continued” is typed. If a thesis contains more than one table, table number is placed before the word "continued”, e.g. Table 1.2 continued.
2.9.7. In Tables with many rows and columns broken into parts and placed on several pages, the integrity of the rows is maintained.
2.9.8. All tables must be referenced in the text of the dissertation.
2.10.1. Graphs can be placed in the text of the dissertation immediately after they are first referred in the text, on the next page or in the appendices.
2.10.2. Placement of the graphs must allow comfortable viewing of the table without resorting to turning the dissertation, or rotating it clockwise.
2.8.3. The graphs in the dissertation are numbered consecutively.
2.8.4. If there is only one graph in the dissertation, it is not numbered, the word "Graph" and the caption are written.
2.10.5. The word "Graph", its number and caption are written under the graph. The word “Graph” and the name are typed in lowercase letters (except for the first letter) in boldface black, without underlining. The graph number consists of the numbers of the chapter, section, and graph separated by periods. For example, Graph 1.2.3 is the third graph in the second section of the first chapter.
2.10.6. All graphs must be referenced in the text of the dissertation.
2.11. Formulas (equations)
2.11.1. Formulas (equations) in the text, if there is more than one, are numbered consecutively.
2.11.2. Formula (equation) number consists of chapter number and formula number separated by a period.
2.11.3. Formula (equation) number is placed on the same level as the formula itself, on the right in parentheses, e.g. (3.1.2) – the second formula in the first section of the third chapter.
2.11.4. Values of symbols and definitions of numerical coefficients in the formulas (equations) are given under the formulas according to their sequence in the formula (equation), with the value of each symbol and numerical coefficient given each in a separate line. The first line of the explanations starts with the word "Here”.
2.11.5. Formulas (equations) are separated from the text by intervals. One or two intervals are placed above and under each formula (equation). If a formula (equation) does not fit in one line, it can be broken after equal sign (=), addition sign (+), subtraction sign (-), multiplication sign (x) or division sign (:) and carried over to a new line, the appropriate sign being placed again in the beginning of the new line.
2.12. Abbreviations and conventional notation
2.12.1. If uncommon abbreviations, conventional notation, a specific terminology, new symbols, etc. are used in the dissertation, their list with appropriate definitions must be given.
2.12.2. The list is drawn in the form of a column, with abbreviations, conventional notation, specific terms, symbols given on the left in alphabetical order and their precise definition and meaning on the right.
2.12.3. If abbreviations, conventional notation, specific terms, symbols are encountered less than three times in the text, no list is required, and their precise definitions and meanings are given the first time they are mentioned in the text.
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